Capacity Kenya is a USAID funded project implemented by
IntraHealth International Inc. and her partners.

The goal of the program is to strengthen human resources for health systems in
public, faith-based and private sectors to ensure improved delivery of primary
health care (PHC) and, ultimately, to improve health outcomes for the Kenyan
people.

In order to strengthen its technical team, Capacity Kenya is looking for
suitable candidates to fill the following positions:

HR Systems Manager – Institutional Performance
Management


Ref: IPM/10/2011

Reporting to Assistant Director for Organizational Development and HR Policy,
the HR Systems Manager will be responsible for providing technical leadership
to achieve a a positive and reinforcing environment that will enhance the
productivity and retention of health workers.

S/he will supervise the work of Program Officers and other staff working in the
result area.

S/he will coordinate all activities directed at workforce performance
management systems in the public health sector, work climate improvement and
promotion of productivity and retention of health workers in selected
demonstration sites.

Key Responsibilities


Review
and cluster baseline findings related to retention and health workforce
productivity and develop interventions in consultations with program
leadership and M & E teams
Lead
the pilot exercise on selected demonstration sites to ensure that HRM
interventions achieve the desired results
Lead
the implementation of work climate improvement priorities and
documentation of lessons from the interventions
Develop
guidance for HRM systems strengthening through the introduction, testing,
and scaling -up of workplace climate improvement interventions and
strategies contributing towards health worker retention and productivity
Provide
management oversight on all interventions to improve workforce productivity
and retention interventions implemented by the project
Oversee
the evaluation of demonstration projects and ensure lessons learnt are
documented and replicated by the Health Ministries in Kenya
Support
the functioning of the National Steering Committee on Occupational Safety
and Health at Ministries of Health
Oversee
the planning and roll out of national OSH risk assessment exercise and
ensure production and dissemination of the National Health & Safety
Risk Assessment Report (NHSRAP)
Support
the health ministry’s to develop a national OSH Policy and guidelines for
healthy workplaces and ensure its adoption
Provide
technical support to the health ministry’s departments that handle HRM
functions for the health workforce to ensure that OSH requirements are
mainstreamed in the sector priorities for budgeting and resource
allocation.
Develop,
write and review documents and reports such as; quarterly, semi-annual and
annual reports, concept papers, trip reports in close consultation with
M& E section.


Qualification and Experience


Masters
degree in human resource or in public health, health systems management
and related fields, with professional HR qualification
Minimum
5 years relevant working experience in operational human resource with focus
on health and safety areas, workforce policy and planning, retention and
productivity areas.
Knowledge
of relevant employment and labor laws applicable in Kenya
Good
understanding of the Occupational Safety and Health Act (OSHA2007), OSH
risk assessment and hazard analysis process will be desirable
Self
starter with high standards and competence to assess priorities; manage a
variety of complex activities in a time sensitive environment and meet
competing deadlines
Ability
to communicate effectively both in writing and verbally
Commitment
to working closely with partner organizations on a collaborative basis
Solid
computer skills to include proficiency in wordprocessing and spreadsheet
applications
Proven
ability to successfully represent a project to senior internal staff and
liaise with external stakeholders, including GOK, MOH and other partners


Program Officer – Institutional HR Systems

Ref: HIS/10/2011

Reporting to HR Systems Manager - Organizational Development, the successful
candidate supports overall technical planning and management of all HRM
strengthening activities for key health sector institutions.

Under the guidance of the HR Systems Manager, s/he will work directly with the
institutions identified by the project in strengthening their institutional HR
systems to enable them to fulfill their respective mandates.

Key Responsibilities


Offer
technical support to streamline HRH policies and practices in selected
health institutions including KEMSA, KMTC, DRH and NASCOP.
Participate
in comprehensive HRM capacity assessment of these institutions to unearth
constraints, challenges and propose mitigation interventions.
Provide
inputs into development of institutional HRH plans, strategies and
investments needed to improve their management of health workers and
specified focus on HRH issues that should be addressed.
Support
the design and implementation of institutional HR strategies that would
enable these institutions to adjust their HRM practices in line with the
exigencies of the new constitution
Support
development of guidelines for strengthening human resource management and
performance management systems in the selected health sector institutions.
Participate
in implementation of workforce performance mechanism to ensure they are
institutionalized within the key health sector institutions.
Support
capacity building of Health Managers with HR mandates in selected health
institutions to improve decision making for staff recruitment, deployment,
development, performance assessment and retention.
Develop
tools for measuring, reporting continuous improvement of organizational
performance with emphasis on HRM outputs.
Develop
activity plans, budgets and monitor usage and report in consultation with
other team members
Initiate,
manage and sustain effective relationship with key stakeholders in
selected health institutions working towards HR-related mutually
beneficial outcomes.
Support
the selected institutions to adopt and institutionalize HRIS within their
HR systems and processes.
Develop,
write and review documents such as; quarterly, semi-annual and annual
reports, concept papers, trip reports in close consultation with M& E
section.
In
liaison with management teams in the respective institutions, improve on
governance and management practices of the selected health institutions.


Qualifications and Experience


Bachelor’s
degree in human resource, health systems or a related field with relevant
working experience
At
least 3 years practical working experience in HRH strengthening and
implementing performance support systems
Demonstrated
knowledge and understanding on the health workforce in Kenya.
Knowledge
of relevant employment and labor laws applicable in Kenya.
Strong
interpersonal and communication skills.
Good
project management and coordination skills.
Previous
working experience with USAID and/or PEPFAR-funded programs is an added
advantage.
Proven
ability to successfully liaise with external stakeholders, including GOK/
MOH, development partners.
Excellent
oral and written fluency in English and Kiswahili.
Solid
computer skills to include proficiency using e-mails, word and spreadsheet
applications


Program Assistant

Ref: PA/10/2011

Reporting to the Assistant Director the successful candidate will offer both
programmatic and logistical support to ensure the smooth implementation of
planned activities under the project.

S/he will be expected to provide support in development and monitoring of
related work plans and budgets.

Key Responsibilities


Provide
support in maintaining a reliable and accurate budget monitoring system to
ensure budget is spent in line with approved activities
Under
the leadership of the team lead, provide support in compiling the required
quarterly projections, cost share reports including obtaining relevant
supporting documents.
Take
minutes and document all proceedings as requested from time to time
Work
with M&E team and ensure production, printing and publication of
necessary program documents and tools in relation to planning activities
Establish
and maintain easily an accessible and user friendly document retrieval
system for all documents that include but not limited to power point
slides, project documents, trip reports, minutes of meetings and other
training materials
Support
the team leads in ensuring all staff appraisals and development issues are
collated and forwarded as per appropriate timelines
Working
with the team members, ensure all field activities receive appropriate
(timely, accurate and responsive) operational support in their preparation
and execution
Ensure
preparation of invitations and workshop programs for mailing to the
participants and follow up for confirmations through e-mail or telephone.
Ensure
requests for workshop materials are filed with the procurement officer(s)
and liaise with the operations team to ensure electronics needed for the
workshop are available.
Perform
any other responsibilities from time to time


Qualification and Experience


Bachelors
degree in social sciences or a diploma in management or equivalent field
At
least 2 years relevant working experience in a project or HR environment
Ability
to develop and monitor budgets in program setting
Demonstrated
competence to assess priorities and manage a variety of activities in a
time sensitive environment and meet deadlines with attention to detail and
quality
Ability
to work as an effective team member in a complex and fast paced
environment
Ability
to communicate effectively both in writing and verbally
Commitment
to working closely with partner organizations on a collaborative basis
Solid
computer skills to include proficiency using e-mails, word and spreadsheet
applications
Good
organization and coordination skills


Program Officer – Community Health Systems &
HRH Development

Ref: PO/10/2011

Reporting to the Assistant Director, Community Health Systems & HRH
Development the Program Officer will offer programmatic support to the managers
to ensure smooth implementation of the project.

Key Responsibilities


Provide
liaison support to seconded staff under IR2, ensuring coordination for
seconded staff meetings, ongoing updates on institution-wide issues and
ensuring appropriate logistics support for their activities.
Ensure
timely report generation after meetings, field visits, workshops,
conferences etc by the staff responsible, and their appropriate posting
and circulation.
Collating
and producing monthly reports for IR2 activities and submitting them for
review to the team lead within specified timelines.
Working
with M&E team, ensure all generated concept papers, proposals, best
practice documents, project related reports (monthly, sub-award reports,
USAID, etc) are stored and tracked efficiently.
Working
with the team lead and Senior Program Officer (SPO), ensure that project
activities are tracked against the PMP and results generated are
reportable against defined indicators in outcome areas.
Reviewing
the results framework as and when necessary with the SPO and program
managers.
Provide
support in maintaining a reliable and accurate budget monitoring system to
ensure specific budget is spent in line with approved activities and
budget limits with no risk of budget overruns and under spending.
Work
with program managers to generate budget projections and alert the
relevant program point persons on any under/over spending on a monthly
basis.
Under
guidance from the Assistant Director Community Health Systems and HRH
Development and other program teams, provides support in compiling the
required Project’s cost share reports including obtaining the relevant
supporting documents.
Also
track and support partner seconded staff ensure compliance with cost share
reporting requirements.
Communicate/liaise
appropriately with stakeholders/partners and other players as directed by
supervisor including ensuring that activities take place as planned.
In
liaison with the Program Assistant, follow up on procurement requests as
pertains to IR 2 activities and update the team members.
Coordinate
with the event planners in planning for events to ensure that the
participants have the right information
Ensure
the establishment and maintenance of a database of trainers, trainees ,the
project participating sites and collaborating agencies including donors (records
to be kept both in physical and electronic files)
Jointly
with the Assistant Director Community Health Systems and HRH Development,
participate on own annual performance appraisal, identify own learning
needs and personal career growth.
Supervise
and mentor project assistants and temporary hires under IR2
In
consultation with the IR2 team and operations, provide operational support
to consultants engaged for IR2 activities
Perform
any other responsibilities delegated from time to time.


Qualifications and Experience


Bachelor’s
degree in social sciences or higher diploma with equivalent relevant
experience. Masters degree and/or experience/training in gender issues
would be an added advantage
Good
skills and understanding of training systems, monitoring and evaluation
At
least 3 years relevant experience working in an NGO environment with a
focus on development, preferably in the field of health.
Experience
working with government officers at national and provincial/regional
levels an added advantage.
Self
starter, takes initiative and able to quickly learn complex program
procedures.
Good
analytical skills.
Demonstrated
competence to effectively prioritize and manage multiple activities in a
time-sensitive environment and meet deadlines with attention to detail and
quality.
Ability
to work both as an effective team member in a complex and fast paced
environment and independently on delegated assignments
Strong
verbal and written English language skills.
Experience
in preparing and managing project related documentation (process
documentation, report generation, etc), including research, will be an
added advantage.
Excellent
interpersonal skills and demonstrated ability to interact professionally
with senior leadership (government and partners), seconded staff and/or
consultants.
Strong
computer skills, particularly in MSOffice word processing, database and
presentation packages

If your background, experience and competencies
match the above specifications please send your detailed CV indicating daytime
telephone numbers, address and names of three referees to the address below not
later than November 15, 2011, quoting the position reference on both the
envelope and application letter:

Project Director
IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800
Nairobi

Email: jobskenya@intrahealth.org

Only short listed candidates will be contacted.


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